Visitor Management System

Automated visitor management for a modern, efficient lobby

Enhance the visitor experience with a smart, secure, and compliant visitor management solution from ALICE Receptionist.

Meet Your Virtual Receptionist

When visitors enter your government building, let a proactive, positive, and professional virtual receptionist welcome them.

See how ALICE greets, registers, and interacts with visitors.

The Companies That Trust ALICE Receptionist With Their Visitor Management Systems

Create a Modern, Welcoming Lobby Experience With ALICE’s Visitor Management System

Effective visitor management is essential to making a strong first impression and shaping how clients and customers view your business. If long wait times, inefficient processes, or poor communication are frustrating your visitors, ALICE Receptionist is here to help.

ALICE Receptionist provides an intuitive, automated visitor management system that simplifies check-ins, registers every visitor, and ensures seamless communication.

With highly visible, easy-to-use devices including floor-standing kiosks and large screens, ALICE makes it easy for guests to engage with your business while maintaining a human touch through integrated video and audio communication. We deliver a comprehensive, cost-effective solution to enhance efficiency, improve customer interactions, and create a modern, welcoming experience for your guests.

Streamline the Visitor Sign-In Process

Modernize your office’s entry processes by replacing outdated paper sign-ins with an automated, digital system that ensures efficient visitor management.

Avoid the Costs of Recruitment

You no longer need to face the hurdles of finding an engaged, professional, and consistent lobby receptionist. With a visitor management kiosk, you have an interactive solution at a fraction of the cost of hiring staff.

Enhance Safety and Security

Maintaining security and compliance is essential for safeguarding sensitive operations. That’s why ALICE Receptionist provides advanced visitor access control and monitoring, ensuring only authorized individuals gain entry to your facility.

Deliver a Consistent and Professional Guest Experience

Custom motion-activated greetings create a warm, professional welcome for visitors as they step into your facility.

Enterprise-Ready Integrations for Seamless Visitor Management

Comprehensive Visitor Management Features to Establish an Exceptional Visitor Experience

AI Avatars

Using motion detection, AI avatars can interact with visitors.

Guest Scheduling

Schedule visits, confirm attendance, and ensure smooth check-ins to streamline your guest management process.

Visitor Self Check-In

Visitors can self-register using an onscreen keyboard or scan a driver’s license.

Visitor Screening

Verify guests and alert designated employees when guests are matched against screening databases including the US Consolidated watch list and customizable private watch lists.

Video Communications

Communicate between guests and employees via video and audio calls.

Visitor Badges

Print badges for guests with all relevant visitor information once they have successfully checked in.

Signed Documents

Collect visitor signatures on documents during check-in.

Employee Notificatons

When visitors check in, employees are notified by text message, email, MS Teams or Slack.

Support Multiple Languages

Greet your guests in the language they are most comfortable with.

Compare the Features of Our Visitor Management Solutions

Visitor Management features

Scheduled visitor appointments

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Pre-visit registration site

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Unlimited visitor check-in

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Unlimited fast track (QR) check-in

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Unlimited group check-in

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Custom check-in fields

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Capture visitor photos

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Visitor badge printing (with photo)

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Check-in surveys and documents

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Signed documents with expiration dates

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Safety (or other) videos

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Employee notification (SMS, Email, Slack, MS Teams)

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Support for multiple languages

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Visitor screening (US Consolidated List and Private Screening List)

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Scan and verify ID cards

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Emergency SMS notifications

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Visitor Greeting & Calling feature

AI avatars

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Motion-activated visitor greeting video

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Call employee button

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Interactive Information

Building maps

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Websites and web forms

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Images and image slide shows

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Videos

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Widgets

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Motion detection

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Real-time phone or video calls​

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5 AI Receptionist Avatars

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Custom Greeting

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Company, department and employee directory listing​

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Features that require additional licenses, hardware, or fees. Please contact ALICE Receptionist Sales for pricing on these add-ons.

The Leading Visitor Management System for Your Industry

Case Study

TiVo Streamlines Visitor Induction Into Their Discovery Rooms with Alice Receptionist Visitor Registration System

Why Trust ALICE Receptionist With Your Visitor Management System?

Diverse Design Options

We are among the few visitor management vendors offering professional, reliable, enterprise-grade kiosks with large-scale, eye-catching designs. Our 32, 43, and 55-inch screens come in flexible form factors to fit your office, including wall-mounted, desktop, and floor-standing designs.

We Focus on Accessibility and Inclusion

Our ADA-compliant kiosks are designed for wheelchair access, and we enhance the experience with features like AI avatars that greet guests verbally and with closed captioning, ensuring support for visitors with vision and hearing impairments.

Unique Motion Detection Capabilities

We are the only visitor management system with motion detection functionality. Unlike other visitor management systems, which require the visitor to begin the initial interaction, ALICE automatically provides clear instructions as soon as a visitor enters the camera’s view.

Advanced Communication Abilities

ALICE Receptionist offers seamless video and communication, providing a personalized experience for your lobby visitors. With support in nine languages, we ensure effective communication with diverse audiences, enhancing every guest interaction.

Award-Winning Visitor Management Solutions

ALICE Receptionist received a Gold Medal in the 2024 Software Reviews Visitor Management industry report and was awarded Champion in the Visitor Management Emotional Footprint report.

Blog

Visitor Management Insights To Support Your Business

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Get Your Personalized Visitor Management System

Discover how our visitor management solutions can streamline operations, improve efficiency, and enhance your business’s visitor experience.

Frequently Asked Questions

Visitor management is essential for organizations looking to promote safety, security, and compliance. By requiring visitors to sign in and tracking their movements while on premises with real-time location monitoring, companies can ensure the well-being of both guests and employees alike, all while meeting legal documentation guidelines as required by law.

Visitor management also helps organizations make informed decisions and create a hospitable atmosphere. Through data collection and analysis, businesses can gain deeper insights into visitor traffic activities while providing their guests with an efficient check-in process that ensures they have a positive experience from start to finish.

Visitor management systems typically collect important information, including the visitor’s name, company name, reason for visiting, photo ID, and signature. ALICE Receptionist’s visitor management software can be programmed to request additional information from guests, such as their email and citizenship.

Visitor identity can be verified using a government-issued photo ID such as a driver’s license or passport. Some systems may also use biometric ID verification such as fingerprints or facial recognition.

Yes, our office visitor management system can be integrated with various communication, access control and security systems including Azure, Microsoft Teams, Cisco, Slack, and more!

The length of time visitor information is stored depends on the specific system and the regulations in your organization’s industry or location. Some systems may store information for a few days, while others may store it for years.

Yes. Our visitor management systems have evolved to provide greater flexibility and convenience. With cloud-based software and systems, your teams can access your organization’s visitor management system from any device with an internet connection, allowing for easy remote check-in and efficient visitor control.